Agenda and minutes

Members are requested at the start of the meeting to declare any known interests in any matter to be considered, and are reminded that any such interest should also be declared at the start of an item or during any discussion of the matter concerned.

The Chair reminded Members of the need to declare any known interests in any matters to be considered at the meeting. No declarations were made.   

See explanatory note below.  Please phone the Committee Officer whose name and number appears at the top of this agenda if you need further guidance).

No questions were asked under Standing Order 28.   

To receive the minutes of the meeting held on 21^st November 2006

            Resolved - That the minutes of the meeting held on 21^st November 2006 be confirmed and signed.

Further to Minute 33, the Director of Revenues and Benefits submitted a report advising the Committee of the detail of the Council’s Debt management policy and summarising debts written off in 2005/6. The Director introduced the report, expanding on the policy framework within which debt is administered and defining the criteria that need to be met before a debt is considered for write-off, and responded to members’ questions regarding the policy and on specific items featured within the summary of write-offs in 2005/6 appended to the report.

Resolved – That the report and content of the Debt Management Policy and the summary of debt written off during the period 1^st April 2005 to 31st March 2006.

Certain items are expected to include the consideration of exempt information and the Sub-Committee is, therefore, recommended to resolve "That, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to in the items listed below, on the grounds that they involve the likely disclosure of exempt information, as defined in the respective paragraph of Part 1 of Schedule 12A of the Act".

That, in accordance with Section 100A(4) of the Local Government Act 1972, the public be excluded during the discussion of the matters referred to in the items listed below on the grounds that they involve the likely disclosure of exempt information as defined in the respective paragraphs of Part 1 of Schedule 12A of the Act.

          Item No.     Paragraph No.      Minute No.

7                3    42

                    8 and 9                                 7                            43 and 44

(Report to follow)

The Chief Executive introduced a report on the revised Project Management arrangements in respect of the Wichelstowe Residential Development Project, summarising the key findings of the internal audit of cost control systems and design codes, the associated risk of non-compliance and the management  response to the audit recommendations.

Resolved – (1) That the comprehensive management response to the  recommendations of the Internal Audit of the Wichelstowe Residential Development Project, and progress in the implementation of those recommendations, be noted.

(2) That a further report on progress in implementing the agreed Action Plan, appended to the report, be submitted to this Committee in 3 months time.

(3) That the Internal Audit memorandum on Wichelstowe Affordable Housing be presented to the next meeting of the Committee for information.

The Group Director, Resources, submitted a report on progress in implementing the internal audit recommendations resulting from the review of Car Park Income issued in March 2006. The Council’s Group Officer, Highways, and its Acting Car Parking Manager attended the meeting to report on progress in implementing the Action Plan produced in response to the review and to respond to members’ questions on the key findings of the audit review and specific aspects of the Council’s car parking operations.

Resolved – That the report of the Council’s Acting Car Parking Manager on progress in implementing the internal audit recommendations resulting from the review of Car Park Income be noted.

The Sub-Committee received a report of the Group Director, Resources, summarising the main issues arising from Internal Audit reports finalised in November and December 2006 and advising on progress against the Internal Audit Plan.

Resolved – That the summary of Internal Audit reports finalised in November and December 2006, and progress against achievement of the Internal Audit Plan, be noted.